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Board Meeting of Wisconsin Chapter of the Walnut Council Held on Tuesday
12Nov02 Treasures report reviewed, motion to accept and second. Last board meeting minutes were reviewed, motion to accept them and second. Items of Agenda: Election o f Board - Reviewed who is rotating off the board and who is staying on. Looked at past board members and number serving and looked at list of potential new candidates. Discussed the option of increasing board size and found nothing to restrict size. There is possible scenario of acting president to recent past president where there would only be 6 serving on the board. Motion made by Arthur to increase the election ballot to accept the top 3 votes to increase the board to 8 people. Second by Ron. Long discussion ensued on this topic. Voted 5-2 in favor. Ballot will be altered to accept this change. Ballots approved. Bios of 6 candidates approved. Nut Picking - Aaron discussed issue and background information on the collection this year. Al stated he only wanted his costs back and the rest of his collection donated to the council. Motion made and second. Russ will reimburse Al for $81. Second issue was that of what did the nursery pay last year ($3.50?) and only paid $2.50 this year. Agreements had been reached with the collectors that the payment would be between $4-$5. To smooth things over Aaron would like to see a $1 more per bushel paid to the collectors. Motion made and second. Russ will send a check to Singer and Rossing. Aaron will write thank you letters to the pickers and send them out. Walnut Council will submit the nut purchase order form to the state and will make money on collecting this year form the donated time of the DNR foresters and board members who collected. On January agenda a nut picking committee will be formed to handle this task for the next year. Increasing Dues - Discussion on raising dues was tossed around. Do we need the money in the council's account and can the money trail be followed accurately. Attendance at meetings with registration fees maybe a better way to get money in the account. Other places to earn money; nut picking, web site, etc….. Motion to table dues increase for 1 year, second. Membership Goals - Recruitment: Follow up on non-paid members is needed. Should there be a program for paying dues for a year based on awards or incentives? There is a need to make it to other events to recruit; EAA, Turkey Banquet, Ducks Unlimited, County Fairs, State Fairs, etc….. Whatever the recruitment process there needs to be a personal touch. Work on members to recruit and receive prizes or free state dues, etc….Video and other visuals will need to be developed when attacking this issue. Motion to send Arthur to White Tails Statewide meeting tonight, second. Promotion committee to be set up at January meeting. Add Ons - WI Chapter option of doing an overseas trip to Portugal or Romania. Committee in January to be formed to pursue this. Arthur stepping down pursued discussion for the next president to get lifetime membership in lieu of reimbursement on traveling expenses to the national meetings. Discussed at length, motion but no second. Motion dropped. Next year's meetings: Mosley will be pursued again for the fall meeting in September, Motion and second. Next Board Meeting to be held on Tuesday January 7, 2003, for election results and new positions. Meeting to be held at Fitchburg at 9 AM and Aaron will make the reservations for a conference room. February meeting will be with WWOA Madison meeting again. Walnut meeting beforehand will be for discussion of 2003 field days, nut picking and to hand out clocks to members coming off the board. Meeting adjourned. |